Privacy Policy

Effective Date: 09-05-2025

West Coast Fencing Academy (“WCFA,” “we,” “our,” “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, and safeguard your information when you visit our website (westcoastfencingacademy.com), register for programs, book private lessons, or contact us.

By using our website or enrolling in any WCFA program, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following types of personal and non-personal information:

A. Information You Provide Voluntarily

When you interact with WCFA online, by phone, or in person, we may collect:

Parent/Guardian Information: Name, email address, phone number, mailing address
Student Information: Name, age, date of birth, emergency contact details
Program Details: Class registrations, private lesson bookings, and camp enrollments
Payment Information: Billing details processed securely via third-party providers
Consent Forms: Liability waivers, photo/video releases, and safety agreements

B. Information Collected Automatically

When you visit our website, we may collect limited technical data, including:

Device type and browser information
Pages visited and time spent on the site
IP address and general location
Cookies and analytics (see Section 7)

2. How We Use Your Information

WCFA uses your information to:

Process class, camp, and private lesson registrations
Manage payments and membership records
Communicate schedules, cancellations, and important updates
Respond to inquiries and provide customer support
Share safety requirements and training guidelines
Improve our website, services, and user experience
Market WCFA programs and events (with prior consent, if applicable)

We do not sell, rent, or trade your personal information to third parties.

3. Sharing Your Information

We only share your information when necessary:

Service Providers: Payment processors, email platforms, and scheduling systems required for WCFA operations
Legal Requirements: When disclosure is required by law, regulation, or court order
Safety & Emergency Situations: If urgent contact is required for the health or safety of a student

All third-party providers we work with are required to maintain strict confidentiality and secure handling of your data.

4. Data Security

We take your privacy seriously and implement safeguards to protect your information, including:

Secure data storage and restricted staff access
Encrypted payment processing through trusted third-party platforms
Staff training on safe handling of personal data

While we take every reasonable step to protect your information, no system or website can guarantee 100% security. You share information with WCFA at your own risk.

5. Children’s Privacy (COPPA Compliance)

Because WCFA serves minors, we take special care to comply with the Children’s Online Privacy Protection Act (COPPA):

We require parental or guardian consent before collecting information about students under 18.
We do not knowingly collect data from children under 13 without verified parental consent.
Parents may request access to, updates for, or deletion of their child’s data at any time by contacting us directly.

6. Your Privacy Rights (California CCPA)

If you are a California resident, you have the right to:

Request access to the personal information WCFA has collected about you
Request corrections or deletion of your data (subject to safety and record-keeping needs)
Opt out of having your data shared for marketing purposes
File complaints about misuse of personal information

To exercise these rights, email us at wcfacademy@gmail.com.

7. Cookies & Analytics

WCFA may use cookies and analytics tools to:

Understand how visitors use our website
Improve site performance and navigation
Promote WCFA programs through digital marketing

You can disable cookies in your browser settings, but some features of the site may not work properly.

8. Photo & Video Usage

By signing WCFA’s Photo and Video Release Form, you may consent to allow WCFA to use images and videos from classes, camps, or events for marketing purposes, including:

Website galleries
Social media
Flyers and newsletters

If you choose not to grant consent, WCFA will honor your request.

9. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect operational, legal, or regulatory changes. The “Effective Date” will always indicate the latest version. Continued use of our website or participation in WCFA programs means you accept any updates.

10. Contact Information

For questions about this Privacy Policy or your data, please contact:

West Coast Fencing Academy
📍 Address: 14701 Myford Rd. #C. Tustin, CA
📧 Email: wcfencingacademy@gmail.com
📞 Phone: 626-841-6052
👤 Contact: Head Coach Nikolay Kovalev